"Create new names based on document summary information"

TARGET FILES:
Office documents (*.doc, *.xls, *.ppt, etc) or files that reside on NTFS volumes.

CASE:
You have plenty of documents named as "document1.doc", "proposal.ppt", "untitled35.xls", etc. Many people may not know, but each document saves summary information such as author, title, etc. NIYoW can use this information to build the new names.

SOLUTION:
Using the document variables, we are able to retrieve the summary information and create new names based on it.

Example FILEname:
Before: "document1.doc"
After: "Maor Cohen - Final Proposal.doc"

Download NIYoW:
In order to use this set, you must have NIYoW installed. Don't have NIYoW yet? Download now!

DOWNLOAD SET:
http://www.niyow.com/rules/doc_example01.rls

THE RULES:

#
Rule
Parameters
Description
1
 Title & Extension: "Create a new name"

New Text="%doc_author% - %doc_title%"

Apply To="Title"

Create the new name using the document's author and title. Open the help file for the full list of document summary variables.

Possible enhancements:

  1. Add the last editor's name as alternative to the author - The author name is the name of the owner as it was registered when MS office was installed. However, sometimes it may be empty. Office also records the last editor in the summary information and we can use it. By changing the New Text parameter to "%doc_author ELSE doc_last_edited_by% - %doc_title%" you can order NIYoW to put the last editor's name when the author field is empty.

Comments:
This set demonstrates the use of the document summary information variables. If you like to get more details, refer to NIYoW's help file.